PR Club at SUU Constitution
Article I: Name
In order to provide accessibility, and to demonstrate to the public the ratified purposes of this organization, this campus organization shall be named ‘The Public Relations Club at SUU”, which may be shortened to, and will herby be referred to as, “The PR Club”.
Article II: Purpose
The PR Club seeks to advance students professionally in the Public Relations field, provide students the opportunity to advance their Public Relations skill set, educate all students on the advantages of an education in Public Relations, and provide a path for creating a PRSSA chapter at SUU.
Article III: Membership
All matriculated students of Southern Utah University and all Faculty and Staff of Southern Utah University are welcome to attend meetings of The PR Club. To be an official PR Club Member, you must be a matriculated student of Southern Utah University, and pay a required $10 membership fee annually. There will be occasions when activities are outside the financial means of The PR Club, in which case additional donations may be requested of members. These requests will by no means be made mandatory.
Article IV: Meetings
Meetings will be held bi-weekly, the time, location, and day of week being determined by consensus of the Board of Directors. Additional meetings may be added by consensus of the Board of Directors.
Article V: Board of Directors
The Board of Directors shall consist of five members, including an Executive Director, an Associate Director, and 3 Assistant Directors. The Board of Directors shall work with a consensus-based model during Board Meetings. All Board positions are for one year.
- Be the official representative of the PR Club wherever the clubs presence is requested or required
- Keep the PR Club in good standing with SUUSA
- Attend and lead all official PR Club meetings, except under extreme circumstances
- Oversee, attend, and assist in all PR Club operations
- Appoint all Director positions, with consideration for the talents and abilities of the Board of Directors
- The Associate Director shall be appointed within one week of the Executive Directors election
- All other Directors shall be appointed within two weeks of the Executive Directors election
- With one weeks notice, the Executive Director may alter the appointed positions of Directors
- Assign additional tasks and duties not outlined in the constitution as needed, and propose the creation of additional Director positions as required
- Uphold the tenants of the PR Club Constitution
- When a new Executive Director is elected, give all resources and documentation to the new Executive Director and train the new Executive Director in all duties
- Assist the Executive Director in all tasks, and assist in the duties of the Executive Director
- In the absence of the Executive Director, assume all rights and responsibilities of the Executive Director, excepting the ability to appoint Directors to the varying positions
- Oversee all spending decisions, including the ability to veto spending requests
- A spending request veto may be overturned by a unanimous vote of the other Directors
- Under no circumstances may the Associate Director utilize funds without the approval of at least one other member, and should in all circumstances seek the majority approval of the Board of Directors
- i. Only after an honest and full attempt to reach the entire council has been made, and only under extreme circumstances, may the Associate Director approve funding without majority support
- ii. All spending decisions must be reported to the full Board of Directors within one week
- Manage all funds with discretion and prudence
- Oversee the procurement of additional funds as necessary
- Ensure an operating surplus
- Work in partnership with the Executive Director and the Assistant Director of Field Operations, and assist all Directors where needed
- Work in earnest toward the creation of a PRSSA Chapter at SUU
Assistant Director of Internal Operations:
- Be the official lobbyist and advocate for The PR Club, and subsequently any needs of the Public Relations emphasis student population
- Under the direction of the Executive Director, act as a liaison and ambassador for The PR Club to SUUSA, and the media
- Assist the Assistant Director of Volunteer Operations with all social media outreach
- Suggest updates to and enforce all The PR Club policies including those in the Constitution, and assist the Executive Director in upholding the PR Club Constitution
- Execute and inform all internal policy decisions
- Work in partnership with the Executive Director and the Assistant Director of Field Operations
Assistant Director of Event and Field Operations
- Direct all mass media operations and correspondence
- Plan, execute and oversee all PR Club operational activities, including but not limited to the creation of public relation materials for clients
- Obtain clients for the PR Club, and work with the clients to determine the needs of said clients
- Keep members informed of all activities and PR Club needs
- Keep detailed minutes of all PR Club Board meetings, and track all Director tasks and assignments
- Maintain the PR Club calendar
- Work in partnership with the Assistant Director of Social Operations, and the Assistant Director of Internal Operations
Assistant Director of Social Operations
- Plan, execute and oversee all PR Club social events, with assistance from the Associate Director
- Publicize all PR Club events and initiatives
- Work in interest toward the expansion of the PR Club membership
- Execute and inform all non-internal policy decisions
- Work in partnership with the Assistant Director of Event and Field Operations and the Associate Director
Article VI: Elections
Eligibility: All members are eligible to serve on the Board given that they have either the approval of the current Board of Directors and/or have been a member of the club for at least 1 semester immediately prior to election. Executive Board members must currently be registered Public Relations students and attend SUU full time.
Timing: Elections will be held in January, the exact date being determined by the Board of Directors. The Executive Director must announce the election at least one week before the election takes place. The announcement must be made during a regularly scheduled meeting. The election must take place during a regularly scheduled meeting.
Election Moderator: A designated Board of Directors member, or the Club Advisor is in charge of moderating all elections. If there is any dispute over the election, it is the duty of the Moderator to resolve said conflict. If any decision of the Moderator is disputed, the matter will be put up to a majority rule vote. In the case of a tie, the moderator will have the final say.
Election of Board of Directors: At the beginning of the election all current members of the Board of Directors will be relieved of their duties, and all 5 seats will be available. At this time, any eligible person in attendance may submit their name as a candidate. If five people or less submit their name, then each candidate will be presented for an up or down vote. If a candidate receives at least a majority approval, they may take a seat on the Board of Directors. If there are more than five potential candidates an at large election will be held. Each member in attendance will get five votes, and the five candidates that receive the most votes will be seated on the council. In the case of a tie, the candidates associated with the tie will have a run off election. Each member in attendance will receive one vote, and whoever receives the most votes may take their seat on the council.
Executive Director Election: Immediately following the election of the Board of Directors, a new Executive Director will be elected. All newly elected members of the Board of Directors are eligible to be Executive Director. The Executive Director will be elected by majority vote of all members in attendance. If there is no clear majority, the two Directors with the most votes will have a run off election. Whichever of these two obtains the most votes shall be the new Executive Director.
Removal of Directors from office: If at any time a Director fails in their duties as a Director, commits an act that threatens the good club standing with SUUSA and/or public image of the club, or violates the nondiscrimination policy of The PR Club, that member may be removed by a majority vote of the Board of Directors. Also, if at least 5 non-board members of the club believe that a Director should be removed from their seat on the Board of Directors, a vote of no confidence will occur. The Board of Directors must announce the election at least one week before the election takes place. The election must take place during a regularly scheduled meeting. 2/3 of all club members present must agree for a Director to be removed, under a vote of no confidence.
Special Elections: If at any time a member of the Board of Directors steps down, or is removed from office, The PR Club will hold a special election. The Board of Directors must announce the election at least one week before the election takes place. The election must take place during a regularly scheduled meeting. The election of the Director will take place as if it were a standard election, excepting that only the empty seat will be available. In the case that the Executive Director is no longer on the Board of Directors, the new Executive Director will be elected in the same manner as a normal Executive Director Election.
Article VII: Advisor
The Advisor will be selected by the Board of Directors from the Public Relations Faculty. The duties of the Advisor will be determined by the Board of Directors
Article VIII: Funds
The Board of Directors will have sole discretion over the usage of club funds, and the Board of Directors, on the usage of club funds, must have majority approval.
Article IX: Nondiscrimination
PR Club prohibits discrimination in all its programs and activities on the basis of race, color, national or ethnic origin, native language, age, disability, sex, marital status, familial status, parental status, religion, veteran status, sexual orientation, sexual deviance, gender identity, gender expression, genetic information, political beliefs, reprisal, or income amount/source.
The PR Club should be a community open to differing ideas and ideologies. There is no room in PR Club for intolerance, or discrimination. If any member is seen to be participating in any discriminatory activities they will be asked to leave the club.
Article X: Amendments
Any member of The PR Club may propose amendments to the organizational constitution. The Board of Directors shall meet and discuss the proposed amendment; the Board of Directors will take a vote requiring majority support, and then it shall be brought to the larger group for discussion and ratification. Amendment ratification requires a 2/3-majority vote.